Administrative Assistant - Vie Scolaire

Rochambeau, The French International School Of Washington Dc•Bethesda, MD

8d•Onsite

About The Position

The Administrative Assistant II is a vital support role primarily focused on the daily coordination of primary school operations (Vie Scolaire). The position facilitates and administers the day-to-day operations of the primary school, serves as a primary contact for internal and external constituencies regarding student matters, and provides essential administrative and operational support to ensure a smooth, respectful, and safe school environment. Rochambeau values its school-based and in-person work environment for all faculty and staff, believing that on-site collaboration fuels commitment to fostering a vibrant and inclusive educational environment. This in-person interaction is integral to school values, allowing for fuller engagement, effective communication, and cultivation of a strong community spirit.

Requirements

High School or GED diploma
Native-like bilingual fluency in French and English
Three or more years' experience in a related field or position
Well-developed and effective communication skills (oral and written) and strong human relations skills; ability to work positively with students, teachers, support staff, parents, and members of the community
Strong computer and technological literacy
Demonstrated attention to detail and strong organizational and time management skills
Ability to maintain confidentiality and security of information
Regular, predictable, and reliable attendance at work
Demonstrate a commitment to Rochambeau's vision, mission, values, and strategic aims
Three Professional References (name, position, contact number and email) listed on your CV/resume

Nice To Haves

Bachelor's degree or equivalent
Experience in a private, international, or school setting
Proficient knowledge of Google office platform
Experience providing administrative/data management functions using modern office technology and database management systems (e.g., PowerSchool, Pronote, Mage, ADP, etc)

Responsibilities

Supervise student arrival (bus and carpool), dismissal, and lunch organization, including checking daily attendance of lunch monitors.
Collaborate with transportation and after-school departments to manage student movements via SchoolPass.
Verify daily student attendance and ensure accuracy in PowerSchool. Update ADP for lunch monitors regarding attendance, hours, and absences.
Support the follow-up of student discipline, assemblies, and delegate elections. Provide direct support and assistance to new students during their acclimatization.
Respond to emergencies (911 calls, minor first aid) when the nurse is absent.
Participate in organizing school events, field trips, overnight trips, and student activities. Assist with childcare coordination and monitor training.
Maintain professional, positive, and effective communication with parents, staff, and students regarding various primary school operations.
Ensure the office runs smoothly by managing supplies (ordering and distribution), arranging for equipment service and building service assistance, and ensuring general office support is available to staff.
Perform additional duties consistent with the scope and intent of the position, as assigned.