Administrative Assistant II - Unit Supply - Lynaugh Unit (008883) - EXTENDED

Texas Department of Criminal Justice • Fort Stockton, TX

9d • Onsite

About The Position

Performs routine administrative support work. Work involves compiling and tabulating data; checking documents for accuracy; transporting documents; and maintaining files. The position works under moderate supervision with limited latitude for the use of initiative and independent judgment. Essential functions include preparing and proofing various documents such as correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posting information to agency records; and modifying forms and records. The role also assists in conducting inventory, picking up, delivering, and unloading supplies, equipment, and materials; receiving, storing, and issuing stock items; inspecting merchandise for quality and compliance with specifications; and reconciling inventory reports to physical balances. Further responsibilities include compiling, organizing, and tabulating data; performing calculations and data entry and retrieval; making adjusting entries; opening, sorting, logging, and distributing mail; filing and maintaining supplies, forms, records, and reports; and making copies. The position may also perform a variety of marginal duties not listed, to be determined and assigned as needed.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill to prepare and maintain complex records and files in an automated system.
• Skill to make arithmetic computations.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.

Nice To Haves

• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to operate a 10-key calculator by touch preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records.
• Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances.
• Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries.
• Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED