Administrative Assistant II Research Neurology JS

Mass General Brigham • Boston, MA

11d • Onsite

About The Position

This is an intermediate-level support role specializing in providing routine administrative and secretarial support under moderate supervision for an individual, group, or department. Responsibilities include coordination and scheduling, supplies and equipment ordering, taking meeting minutes, handling correspondence, answering and transferring phone calls, and preparing spreadsheets and presentations. The role also involves managing schedules, coordinating travel, conference calls, payroll, and transcription.

Requirements

• High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma
• 2-3 years of Administrative Assistant or Secretarial Experience required
• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Nice To Haves

• Related Field of Study preferred
• Bachelor of Arts or Bachelor of Science is preferred.
• Coursework in the life sciences is preferred.
• 2 years of administrative experience.
• Prior experience in an academic research laboratory, teaching hospital, or university setting.
• Exposure to NIH or other federal grant submission processes.
• Experience supporting international trainees or visiting scientists.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofread and edit literature.
• Prepare applications for department.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under moderate supervision.

Benefits

• Comprehensive benefits
• Career advancement opportunities
• Differentials, premiums and bonuses as applicable
• Recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED