Administrative Assistant II, Orthopedic Surgery
About The Position
Beth Israel Lahey Health and New England Baptist Hospital are devoted to consistently promoting a culture of Wellbeing, Empathy, Collaboration, Accountability, Respect, and Equity as outlined in our organization's WE CARE values. This in-person, full-time position requires 4 days a week at the Outpatient Care Center at 40 Allied Drive in Dedham and 1 day a week at New England Baptist Hospital at 125 Parker Hill Avenue in Boston. Provides essential administrative support for department management. Supports personnel with scheduling, purchasing, departmental communications and other administrative duties.
Requirements
- High School Graduate or Equivalent is required.
- 1-3 years of work experience is required.
- 0-1 years of supervisory/management experience is required.
- Consistently promote a culture of Wellbeing, Empathy, Collaboration, Accountability, Respect, and Equity as outlined in the organization's WE CARE values.
Nice To Haves
- Associate’s Degree is preferred.
Responsibilities
- Accurately performs administrative duties including dictation and transcription, typing and filing.
- Drafts routine memos and correspondence in a timely manner.
- Maintains complex calendar including travel and meetings.
- Answers telephones and responds appropriately to needs of callers based on knowledge of the situation and discretionary judgement.
- Initiates agendas, notices and mailing of materials for committee meetings.
- Keeps office supplies in stock and anticipates needs by ordering supplies in a timely manner.
- Arranges for printing, duplicating, collation, faxing and distribution of various materials, including minutes, reports, special mailings, etc.
- Screens telephone calls and responds appropriately to needs of callers based on knowledge and the situation and discretionary judgement; keeps Directors informed.
- Supports the overall administrative needs of the department by working on special projects as assigned.
Benefits
- Vaccinated against influenza (flu) as a condition of employment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
