title="Administrative Assistant II, Human Resources"> Administrative Assistant II, Human Resources

Polk State College • Spokane, WA

40d

About The Position

This position provides mid-level administrative and clerical support to a college administrator. This position requires a wide variety of administrative and staff support services to the organizational unit. The work is generally diversified requiring judgment to apply broader aspects of established policies, practices and procedures.

Requirements

• The ability to establish an effective rapport with staff and faculty including senior leadership.
• Excellent organizational skills, with special attention to detail.
• Excellent oral and written communications skills.
• Ability to work well with others.
• Intermediate experience with word processing, spreadsheets, and databases.
• Excellent human relations skills.
• Ability to maintain confidential information.
• A high school diploma or equivalent is required.
• Three or more years of administrative and clerical support experience is required, preferably in support of a mid-level or senior leadership position.

Responsibilities

• Assists in the daily operation of a busy office or department by answering phones, processing correspondence, assisting students, faculty, and staff, filing, and processing incoming and providing general office administrative support. Assists callers to successfully resolve their requests.
• Maintains department office files and records, updates manuals and policy books. Orders office supplies, if required.
• Uses computer -based software such as MS Word, Excel, etc., and in some cases, department-specific software for internal and external correspondence.
• Maintains busy appointment calendar and schedules appointments as needed.
• Maintains confidential records and ensures confidentiality in the office.
• Prepares forms, travel authorizations and other related standard operating procedure forms, and enters disbursement requests and purchase requisitions in the college enterprise system. (ER)
• Assists with division budget records, prepares budget amendments, assists in budget preparation, and processes invoices. Access accounting system online.
• Assists with input into the Strategic Planning System, and other departmental planning documents or software as needed.
• Assists in establishing rapport and open lines of communication with administrative personnel, senior management and other faculty and staff.
• Devises action plans to complete tasks relative to other department personnel, resolves routine questions and problems, and refers more complex issues to higher levels.
• Assists in preparing required state reporting and reports required by other government entities and accreditation agencies.
• Processes RPAs for all staff and other personnel paperwork, as assigned.
• Ensures smooth departmental operations, tracking staff attendance and time sheet timeliness. Coordinates Team meetings and works with Team members to process College paperwork. Prepares agendas and attends group and committee meetings to take minutes.
• Performs other appropriate duties as assigned by the supervisor and/or other divisional staff members.

Benefits

• We offer a comprehensive benefits package that includes medical, dental, and vision coverage; short-term disability; paid holidays and sick leave; vacation (excluding faculty positions); retirement benefits for eligible employees; and college fee waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 251-500 employees