Executive Assistant

Port of Huntsville•Huntsville, AL

14d•Onsite

About The Position

The Huntsville-Madison County Airport Authority is accepting applications for the position of Administrative Assistant II - Human Resources. A successful applicant would provide administrative support to the Human Resources Manager and performs a variety of administrative and technical human resources functions in support of the Human Resources Department. Assists the Human Resources Manager with the administration of HR programs and Airport initiatives, maintains personnel records and confidential employee information, and ensures the accuracy and integrity of employee data. Supports recruitment and onboarding activities, prepares reports and correspondence, and assists the Human Resources Manager with the implementation and communication of personnel policies and procedures. Assists the Executive Assistant as needed with respect to the overall operation of the administrative office and the central administration support functions of the Airport Authority.

Requirements

Knowledge of modern office practices, procedures, and administrative support techniques.
Knowledge of human resources principles, practices, and procedures related to recruitment, onboarding, personnel records, benefits administration, leave management, workers' compensation, and HR compliance.
Knowledge of Human Resources Information Systems (HRIS), electronic records management, and Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Knowledge of records management practices and the proper handling of confidential and sensitive information.
Knowledge of business writing, grammar, spelling, punctuation, and formatting standards for professional correspondence and reports.
Knowledge of customer service principles and practices.
Knowledge of office organization, filing systems, and records retention practices.
Skill in Microsoft Office applications, particularly advanced Word, Excel, Outlook, and PowerPoint.
Skill in maintaining accurate records, files, and databases.
Skill in preparing reports, spreadsheets, correspondence, presentations, and other business documents.
Skill in organizing work, prioritizing assignments, and managing multiple deadlines.
Skill in performing detailed data entry with a high degree of accuracy.
Skill in preparing, proofreading, and formatting correspondence, reports, meeting minutes, and other operational and legal documents.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive personnel information.
Ability to communicate effectively, both orally and in writing, with employees, applicants, management, and the public.
Ability to establish and maintain effective working relationships with employees, supervisors, vendors, and outside agencies.
Ability to interpret and apply policies, procedures, and administrative guidelines within the scope of assigned responsibilities.
Ability to compile, analyze, and summarize data and prepare accurate reports and recommendations.
Ability to organize and prioritize work assignments while meeting deadlines.
Ability to exercise discretion, tact, and professionalism in responding to inquiries and resolving routine personnel matters.
Ability to coordinate multiple projects and administrative activities simultaneously while maintaining attention to detail.
Ability to effectively utilize new software systems, technology, and Human Resources applications.
Ability to provide exceptional customer service while representing the Human Resources Department and Airport in a professional manner.
High school diploma or GED.
Three years of office and administrative experience is required.
Valid Driver's License.

Nice To Haves

Experience performing HR administrative functions is preferred.
Associate's degree in business administration is preferred.
SIDA Badge may be required.
May be required to work occasional evenings or weekends to support emergency operations, special events, or other Airport Authority business.
Required to obtain and maintain a Notary Public commission within six (6) months of employment.

Responsibilities

Provide administrative support to the Human Resources Manager.
Perform a variety of administrative and technical human resources functions in support of the Human Resources Department.
Assist the Human Resources Manager with the administration of HR programs and Airport initiatives.
Maintain personnel records and confidential employee information.
Ensure the accuracy and integrity of employee data.
Support recruitment and onboarding activities.
Prepare reports and correspondence.
Assist the Human Resources Manager with the implementation and communication of personnel policies and procedures.
Assist the Executive Assistant as needed with respect to the overall operation of the administrative office and the central administration support functions of the Airport Authority.