Administrative Assistant II - Highway

Project County of Burleigh•Bismarck, ND

3d•$22 - $24

About The Position

Serves as a senior keeper/bookkeeper/clerical/technical assistant to the Account Manager or other official, under the supervision of the department head or supervisor. Assist the public, answer telephones, collect and tabulate data, prepare original correspondence and reports, balance books, and maintain files.

Requirements

Requires three (3) years of work experience performing a variety of office support, clerical, or secretarial work.
Additional education may substitute for the work experience require on a year-for-year basis.
Must be proficient with word processing and spreadsheet computer software, such as MSWord and Excel, and must possess excellent typing and 10key skills.
Experience in transcription may be necessary in some departments.
Requires a high degree of written and/or verbal communication skills dealing with employees, clients, or the public.
Must have knowledge of business English, spelling, punctuation, arithmetic, modern office practices, procedures, and equipment.
Experience with standard accounting practices and/or bookkeeping.
Ability to handle multiple duties and priorities under limited supervision.
Applicant may be subject to a post offer civil and criminal background check.

Responsibilities

Receives and refers telephone calls, assists members of the public, receives payments, completes, and processes various application and documents, arranges appointments, and other general clerical duties.
Transfers information from source documents such as billings, invoices, reports, and statements, to permanent records such as purchase orders and spreadsheets, assist with gathering budget and accounting-related data for budget development.
Collects money, issues receipts, balances and reconciles accounts, maintains and disburses funds, maintain accuracy of invoice database.
Maintains accurate records, with respect to parcel legal descriptions for permits accounts payable and receivables and prepare necessary documentation to process vouchers for payment.
Trains new employees on timecard entry and performs daily timecard and material report audits, tracks accurate records from employee hours, project information and blading maps.
Monitors diesel and gas supply for Department, performs fuel bids, and maintains accurate records and reports.
Organizes and tracks Township Graveling Program, works with Township officials and contractors, and performs daily audits of haul sheets.
Maintains updates, record keeping and scanning of multiple documents, spreadsheets and databases and distributes as needed.
Uses word processing and spreadsheet software to accurately record transactions, issue correspondence, maintain office records, and type receipts, and reports.
Assists in planning, developing, implementing and maintain office procedures for managing the unit’s workflow.
Files, retrieves, and interprets information, and prepares reports from records.
Distribute report to appropriate people.
Performs other duties as required and assigned.