Administrative Assistant II EOC

Southern Utah University•Cedar City, UT

2d•Onsite

About The Position

This position manages day-to-day operations including department budgets and transactions, oversight of student assistants, in-person reception of guests and visitors, data entry, scheduling, correspondence, record-keeping, and serving as a primary point of contact for both the Office of Enterprise Risk Management (ERM) and the Office of Equal Opportunity and Title IX (EO), collectively referred to as Departments. Essential Functions Assists Director of Equal Opportunity with Title IX data entry and automated correspondence; scheduling appointments and reviewing, proofreading, and revising outgoing correspondence; tracks assignments and ensures that critical department and campus deadlines are being met; assists in the preparation of annual reports related to Title IX; and monitors training completion for students and employees Coordinates events, meetings, and travel related to the operations of the Departments, and represents the offices at resource fairs & training events. Oversees front office operations and student staff, ensuring quality customer service is a priority. Includes leadership support, responding to assignments as needed. Regular presence in the office is required. Maintains the ERM and EO/Title IX webpages. Contributes to developing goals, objectives, procedures and work standards for the Departments. Other duties as assigned Represents the Departments by serving on various committees or boards as needed.

Requirements

High School or GED
Strong customer service skills, providing a good first impression to anyone entering the office or contacting the departments.
Demonstrated skills that include a strong emphasis on proofreading, use of proper grammar (both oral and written), critical thinking and good judgment.
Ability to communicate and deal effectively in person, over the phone, and via written communication with faculty, staff, students, and the public.
Ability to keep private and sensitive information confidential.
Possess a high degree of attention to detail and be well-organized and efficient.
Fluent knowledge of Microsoft and Google software platforms.
Must be a self-starter with ability to work independently.

Nice To Haves

2 Year / Associate Degree
Three years of office experience is preferred.
Experience in leadership support, including managing confidential and time-sensitive matters is preferred.
Proven history of strong customer service and front office coordination is preferred.

Responsibilities

Manages day-to-day operations including department budgets and transactions, oversight of student assistants, in-person reception of guests and visitors, data entry, scheduling, correspondence, record-keeping, and serving as a primary point of contact for both the Office of Enterprise Risk Management (ERM) and the Office of Equal Opportunity and Title IX (EO).
Assists Director of Equal Opportunity with Title IX data entry and automated correspondence; scheduling appointments and reviewing, proofreading, and revising outgoing correspondence.
Tracks assignments and ensures that critical department and campus deadlines are being met.
Assists in the preparation of annual reports related to Title IX.
Monitors training completion for students and employees.
Coordinates events, meetings, and travel related to the operations of the Departments.
Represents the offices at resource fairs & training events.
Oversees front office operations and student staff, ensuring quality customer service is a priority.
Provides leadership support, responding to assignments as needed.
Maintains the ERM and EO/Title IX webpages.
Contributes to developing goals, objectives, procedures and work standards for the Departments.
Represents the Departments by serving on various committees or boards as needed.