ADMINISTRATIVE ASSISTANT I - Sangamon County
About The Position
This position is in the Wage Transparency and Construction Compliance Division of the Illinois Department of Labor, specifically the Equal Pay Section. The Administrative Assistant will support the work of a team of Labor Conciliators in the Sangamon County Equal Pay Act Section as they assist citizens in recovering unpaid wages as required by the various laws enforced by the Department. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement. If you are interested in this position and you possess the necessary qualifications, we invite you to apply for this position.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Nice To Haves
- Prefers one (1) year of experience working with the Equal Pay Act.
- Prefers Intermediate proficiency with Microsoft Office (Outlook, Word, Excel, Access, Database, Mainframe, PowerPoint) and personal computer operations.
- Prefers one (1) year of experience writing concise and complex documents.
- Prefers one (1) year of experience in customer service or one-year in a support role.
- Prefers one (1) year of experience producing financial reports.
Responsibilities
- Assists the Equal Pay Act Manager in implementing and executing programs and for the enforcement of the Equal Pay Act.
- Uses, updates, and generates correspondence and reports from, multiple computer databases and systems to monitor case status and aging, further case progress, and inform the Equal Pay Manager.
- Using highly technical knowledge of the Equal Pay Act and other laws enforced by the Division, reviews all electronic mail, US Postal and courier mail, to determine jurisdiction under the Act, responds to or distributes electronic and other mail to appropriate staff.
- Conducts file and database review to determine if information should be issued, or hearing should be scheduled.
- Answers telephones and electronic mail responding to complex technical questions regarding laws enforced and systems used by the Division.
- Develops and updates training materials for division staff and the public on the Equal Pay Act and other laws enforced by the Division.
- Performs other duties as required or assigned which are reasonably within the scope of the duties above.
Benefits
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1,001-5,000 employees
