Administrative Assistant I

University of Colorado•Aurora, CO

4d•Onsite

About The Position

ClinImmune: The Center for Clinical Immunology is currently seeking an Administrative Assistant I. This is a front desk reception position that will monitor front door access and greet visitors as well as provide administrative support to Directors, Office Manager, and staff. This position will adhere to current financial policies and procedures, and independently seek training and guidance on new policies and procedures. This position also requires exercising a high-level of discretion regarding confidential department matters.

Requirements

One (1) year of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Excellent interpersonal skills with the ability to work with a diverse group and competing interests.
Ability to effectively explain processes and procedures.
Excellent time management and organizational skills with the ability to work independently, prioritize tasks, and work under tight deadlines.
Flexibility and the ability to adapt to various situations.
Ability to take direction and use independent judgment to complete assigned tasks.
Excellent attention to detail.
Analytical and reasoning skills.
Ability to maintain confidentiality.
Ability to maintain a professional demeanor with tact and diplomacy.

Nice To Haves

Experience providing administrative and technical assistance to faculty and staff within a laboratory environment.
Previous experience working in a University setting.
Experience utilizing Microsoft Word and Microsoft Excel.

Responsibilities

Keep patient record file room up to date, and orderly which includes filing, file purging, and scanning of documents for archive.
Process office supply and/or education material orders as needed. Monitor and maintain office inventory, reordering when necessary.
Maintain the office and lab contact directory including internal contacts and client (hospital and outside lab) contacts.
Schedule meetings and take minutes as directed by faculty or administrative leadership.
Assist in the planning and coordination of events for the faculty. The functions may include preparing flyers, booking conference rooms, setting up and handling food orders, and serving as the on-site contact for visitors during the duration of their visit. Sends reminder emails. Assists with room set up and clean up.
Monitor access of all entrants to the facility per FDA regulation.
Retrieve and distribute USPS mail and intercampus mail on site and on campus.