Administrative Assistant I

Clymer Farner Barley • The Villages, FL

3d

About The Position

As an Administrative Assistant I at CFB, you will play a key role in supporting our project managers and technical teams by ensuring smooth and efficient day-to-day administrative operations. Your ability to prioritize tasks, maintain accuracy, meet deadlines, and handle sensitive information with discretion will be essential to the success of our office and projects.

Requirements

• Previous administrative or clerical experience is required
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to build positive working relationships and contribute to a collaborative team environment.
• Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
• Ability to handle sensitive information with confidentiality and exercise independent judgment while managing multiple priorities.

Nice To Haves

• Experience in engineering, land development, or environmental services is a plus!

Responsibilities

• Answer and direct incoming phone calls; take and relay messages to assist project managers.
• Assist with tracking, preparing, and following up on project proposals.
• Open job numbers for assigned projects and maintain accurate project records.
• Set up new projects in Asana and assist with managing related tasks and deadlines.
• Track project deliverables, prepare invoices, and follow up on outstanding payments.
• Manage the closeout of project files in an organized and timely manner.
• Provide general administrative support to project managers and assist with additional tasks as needed.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Supportive, collaborative, and inclusive company culture.
• Opportunity to make a meaningful impact within a growing organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed