ADMINISTRATIVE ASSISTANT I - 37020519 1 1 1

State of Florida • Fort Myers Beach, FL

9d • Onsite

About The Position

Koreshan State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services.

Requirements

• Ability to follow verbal and written instructions/directions.
• Ability to communicate effectively, verbally and in writing.
• Ability to prepare and maintain financial records.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register/point of sale transactions.
• Ability to interact with visitor inquiries in a tactful and courteous manner.
• Ability to understand and apply rules, directives, policies, laws and regulations.
• Ability to prepare reports.
• Ability to work independently with minimum supervision.
• Ability to lift 40 pounds.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to maintain a valid Florida Driver’s License.
• Ability to successfully complete background check and fingerprinting.
• Skill in personal computer operation.
• Skill in operating general office equipment.
• Skill in use of database and word processing software.
• Knowledge of good public relations.
• Knowledge of basic arithmetic.
• Knowledge of administrative principles and practices.
• Knowledge of basic accounting.
• Valid Driver’s License

Responsibilities

• Assists Park Manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports.
• Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment.
• Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems.
• Act as Office Manager for office operations and ensure smooth operation of office procedures.
• Researches and arranges for purchasing goods and services.
• Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing.
• Ensures that all transactions adhere to the State’s purchasing guidelines.
• Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.
• Receives and routes mail.
• Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion.
• Answers telephone, visitor questions, and delivers messages.
• Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule.
• Maintains personnel files.
• Performs other related duties as required.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed