Administrative Assistant I LGH

American Addiction Centers•Park Ridge, IL

3d•Onsite

About The Position

The Administrative Assistant I will perform diversified administrative and secretarial work in support of the Womens Health Services department at Advocate Lutheran General Hospital. This role involves compiling and analyzing data for reports, coordinating activities, responding to correspondence, monitoring budgets, and coordinating meetings and special events. The position also includes preparing and disseminating correspondence and maintaining department files.

Requirements

High school or equivalent and 5 years administrative secretarial experience OR Associates degree and 3-4 years administrative secretarial experience
Typing 60+ words per minute preferred
Extensive knowledge of several software applications is preferred
Ability to create spread-sheets manipulate data preferred
Ability to work independently

Responsibilities

Compile, analyze and summarize data to prepare reports.
Coordinate work or provide direction and/or guidance to others.
Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages.
Monitor budget for department.
Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
Coordinate meetings and special events with very little direction.
Initiate follow-up for calls, correspondence, etc. received by department.
Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
Compose correspondence for supervisor/staff.
Collect data and/or compile information to prepare reports for the department.
Maintain records and files within the department/unit.
Create and set up filing systems for department/unit.