Administrative Assistant I - Desert Blue Resort

Wyndham Hotels & Resorts•Las Vegas, NV

20d•Onsite

About The Position

Performs clerical duties including correspondence, scheduling, calendar maintenance, answering phones, screening calls, taking messages. Develops and prepares presentation materials, sets up and maintains files, makes appointments and travel arrangements, schedules and coordinates internal and off-site meetings. Uses computer skills to enter and maintain data, coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled. Must be skilled with Excel. MS office applications, POS applications such as HOT SOS, and strong financials / Expense Reports and travel arrangements.

Requirements

High School Diploma or equivalent.
Excellent communications skills, including verbal and written required.
High level of organizational and multi-project tasking skills required
Ability to respond to rapidly changing conditions with agility and imagination, capitalizing on opportunities
MS Exchange, Outlook, Office Suite, Word, Excel, SharePoint, PowerPoint
1 years of related administrative experience; hospitality services industry experience desirable.
Ability to make timely decisions based on a knowledge and understanding of organizational and department goals and objectives.
Ability to perform job responsibilities to advance the goals of business partners with a moderate degree of autonomy with the direction and guidance from supervisor.
Review department expenditures relative to budgeting processes, track expenses and correct G/L code application, provide requested information accurately & efficiently to business partners, assist owners with complaint & problem resolution by handling inquiries efficiently and effectively, directing to appropriate departments for handling, monitor and distribute internal &, external inquiries from general company email boxes.
New vendor set up, invoice processing for timely payment (consultants, publications, etc.), PCard weekly reconciliation, AMEX and travel & expense reconciliation, booking expenditures to correct G/L budget coding, monitoring departmental budget expenses, maintaining membership dues for industry associations, maintaining publications subscriptions library, managing development course & seminar expenditures for dept. management staff.

Nice To Haves

Associate's degree preferred.
Experience equivalent to the education requirement may be accepted in lieu of the education requirement.

Responsibilities

Provides general administrative support to Site Director including all forms of correspondence & communication, phone, calendar scheduling & maintenance, travel arrangements, meeting and presentation materials, special projects, etc. (50% time)
Liaises regularly with other operations teammates and business functions to augment administrative responsibilities & directives on behalf of Site Director (30% time)
Compiles, develops & analyzes information for inclusion in reports, presentation materials, charts, graphs, tables, etc. Maintains department staffing information including job descriptions, organizational charts, scheduling of performance reviews; Assists in budget preparation and control activities, administers programs, projects and/or processes specific to the department and business unit. (10% time)
Serves as liaison with others within and outside the company regarding administrative issues related to all department functions, including careful handling of owner complaints and sensitive/confidential issues. Responsible for equipment inventory and disposal. (10% time)