Administrative Assistant I (Full-time)- Dental Clinic

Milwaukee Area Technical College•Milwaukee, WI

2d•Onsite

About The Position

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu . The Administrative Assistant I, provides essential support by managing front desk operations, greeting visitors, answering phone calls, and performing a variety of clerical and administrative duties to support the department. This includes managing schedules, handling communication, organizing documents, and assisting with day-to-day office operations. The role involves data entry, maintaining filing systems, and coordinating meetings, all while ensuring smooth workflow and efficient office management. The Administrative Assistant I plays a key role in supporting the team’s needs, ensuring a productive and organized work environment. Work involves a variety of tasks that require attention to detail, basic analytical skills, and the ability to follow established practices and procedures. Supervision is provided to guide the employee, with a focus on training and development. The position involves working both independently and as part of a team to support staff and achieve goals.

Requirements

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.
High school diploma or equivalent and a minimum of six (6) months of office experience.
Excellent communication and interpersonal skills, with emphasis on strong organizational skills.
Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
Ability to communicate effectively through both oral and written means.
Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
Ability to convey an image of professionalism and dedication in work related activities.
Ability to work with culturally diverse student and employee populations and promote a positive work environment.
Proficiency in the use of computers and software specific to position, including Google Suite software.
Ability to work successfully with minimal supervision as an individual and team contributor.
Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Nice To Haves

High school diploma or equivalent and one (1) year or more of office experience.

Responsibilities

Performs front desk operations, greets and assists visitors in a professional and courteous manner providing exemplary customer service, answers and directs incoming calls, takes messages, and ensures timely follow-up, and monitors and manages office deliveries and mail distribution.
Provides general administrative support to department by managing all filing and maintaining the filing system.
Completes data entry, photocopying, and assists in the preparation of documents, reports, and correspondence as needed.
Schedules appointments, meetings, and conference room reservations.
Provides administrative support to staff and management, including handling routine inquiries and performing tasks as directed.
Ensures the office is kept clean, organized, and functional at all times.
Performs inventory of office supplies and requests/orders additional supplies as needed.
Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions.
Addresses all student and employee behavior in a confidential and respectful manner.
Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators.
Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges.
Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Scheduling appointments for patients
Taking payments for services
Downloading patient radiographs into the patient record system
Scheduling student rotation days
Answering phone calls
Supporting clinic operations as required.