Administrative Assistant I (Hybrid) - Otolaryngology

Washington University in St. Louis • St. Louis, MO

2d • $18 - $27 • Hybrid

About The Position

Provides general office, document preparation and administrative support for an individual, department, office or designated staff group. This role provides administrative assistance to multiple faculty members, maintains faculty calendars, and schedules meetings both in person and virtually. It also assists with conference registration, travel arrangements, and expense reimbursements according to guidelines. The position is responsible for maintaining physician curriculum vitae and Missouri/Illinois licensure, and assists with physician re-credentialing of hospital privileges every two years. The role involves preparing correspondence, assisting physicians in completing forms, scanning and faxing documents, making copies, and maintaining electronic and hard files. Responding to EPIC tasks as needed, answering the phone, greeting visitors, responding to inquiries, and distributing mail are also key functions. This position operates in a normal office environment with the ability to travel to various on- and off-campus locations. The physical demands typically involve working at a desk or table with repetitive wrist, hand, or finger movement, and occasional lifting of 25 lbs. or less.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administration And Office Support (1 Year)
• Adaptability
• Communication
• Computer Literacy
• Detail-Oriented
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Multitasking
• Organizing

Nice To Haves

• Administrative (3 Years)

Responsibilities

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars, schedules meetings both in person and virtual.
• Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re-credentialing of hospital privileges every two years.
• Prepare correspondence as needed.
• Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual.
• Receives, sorts and distributes mail.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED