Administrative Assistant I, eHomecare (CSJ) - Temporary, Part-time 0.9

VON Canada (Ontario)•Brantford, ON

42d•CA$18•Onsite

About The Position

Canada Summer Jobs (CSJ) is a program under the Youth Employment and Skills Strategy (YESS), which aims to provide quality summer employment opportunities for youth to develop skills and gain paid work experience to successfully transition into the labour market. To be eligible, youth must: be between 15 and 30 years of age at the beginning of the employment period be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment, and have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. Requisition Details: Employment Status: Temporary, Part-time (0.9 FTE) Program Name: eHomecare Number of Hours Bi-Weekly: 70 Work Schedule: Days Anticipated End Date: All CSJ Positions will end by August 30, 2026 On Call: No Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position. About us: VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved ones. VON - At the heart of care. About the role: Are you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and managing communications, your work will help ensure smooth day-to-day operations that allow our teams to focus on what they do best: caring for our clients.

Requirements

Post-secondary education in office administration or a related field, or relevant experience
Proficiency in Windows OS and MS Office Suite programs
Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multitask
High level of accuracy and attention to detail
Ability to maintain confidentiality at all times
A current and original copy of a satisfactory Criminal Records Check or vulnerable sector check is required

Nice To Haves

Experience with scheduling software is considered an asset
Experience with a unionized environment is considered an asset

Responsibilities

Act as a first point of contact for any general inquiries, including answering phone calls and ensuring staff, volunteers, clients, and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner
Ensure incoming and outgoing correspondence is distributed
Schedule and organize meetings and appointments as requested
Prepare general correspondence, memos, minutes, invitations, reports, and other documents
Assist in the production of newsletters and in standardizing processes and forms
Manage filing systems for all clients, personnel, and general files, ensuring accuracy, security, and confidentiality
Input relevant information and produce reports, statistics, and data as directed
Order supplies, receive, and maintain an inventory of required supplies
Collaborate with teams to organize logistics for special projects, events, and seminars
Receive donations and bill payments, provide receipts, and prepare bank deposits
Perform other duties as assigned