Administrative Assistant I - Pima Animal Care Center
About The Position
Pima Animal Care Center is hiring two part-time Administrative Assistants I to support department operations by handling public inquiries, routing calls, and streamlining communication and administrative processes. This role manages data entry, updates digital records, and maintains organized electronic files for easy access. The Administrative Assistant I handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools. This position also oversees specialized tasks like drafting and formatting documents to improve operational efficiency.
Requirements
- One (1) year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.)
Nice To Haves
- Minimum one (1) year experience working in an animal shelter.
- Minimum one (1) year experience working on public records requests or other confidential information.
- Minimum one (1) year experience working with Adobe.
Responsibilities
- Responds to inquiries by answering routine questions related to unit functions and procedures and refers more complex queries to the appropriate person, division, or department.
- Answers single- or multi-line phones, routes calls, and relays messages.
- Schedules and confirms appointments by phone, mail, or in person.
- Types correspondence, memoranda, and other materials.
- Enters data into computers, updates computer records, and proofreads printouts for obvious errors.
- Compares entries against source documents and corrects errors.
- Indexes, classifies, codes, and files various records, charts, reports, and documents and performs routine file maintenance.
- Locates and retrieves files or documents as required.
- Copies, collates, and distributes reports and documents to appropriate parties or files.
- Stamps, sorts, and distributes incoming mail and prepares materials for outgoing mail.
- Performs courier duties.
- Types documents such as reports, applications, purchase orders, departmental forms, correspondence, and memoranda.
- May receive mailed and over-the-counter payments, issues receipts, and verifies daily cash intake with receipts.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
