Administrative Assistant I - Fire Academy

Kilgore College • Kilgore, TX

61d • Onsite

About The Position

The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The Professional Support Assistant is responsible for serving in an overall secretarial capacity to the Director of the Fire Academy.

Requirements

• Applicants must possess a minimum of three years of successful work experience in an office environment.
• Computer skills are essential.
• Must have good typing, spelling and communication skills and be able to file and keep accurate records.

Nice To Haves

• An Associate degree in office administration or related job experiences is preferred.
• Experience with using J1 required or preferred

Responsibilities

• Creates and maintains course and student records that fulfill both Kilgore College (KC) and Texas Commission on Fire Protection class entry, registration and record guidelines. These records are kept for Fire Instructors and students, TCFP Fire Instructor certification is required for all Fire Academy Instructors.
• This position is also responsible for maintaining instructor files that comply with KC and Texas Commission of Fire Protection requirements. This position will also be cross-trained for clerical support within the same department and assist the Deputy Director of the Fire Academy.
• Instructor to student liaison for face-to-face Fire Academy.
• Critical equipment TCFP and NFPA record keeping.
• Maintain appropriate supplies levels and equipment for office use.
• Extensive Scheduling for classes and Instructor coverage schedules.
• Budget requisitions and purchase order duties on a continual basis.
• Hiring manager responsibilities.
• Experience with using J1 required or preferred, grade entries for Fire and EMT students on a continual basis.
• Provide resources for safe operation of units. Create and support workplace safety.

Benefits

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System.
• Full Time employees have free use of the college's recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependents.
• Compensation for this 12-month position is $31,378.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 251-500 employees