Administrative Assistant - Inspire Connections Academy

Connections Academy•Boise, ID

10h•$18 - $20•Onsite

About The Position

Inspire Connections Academy is a tuition-free, online public charter school serving students in grades K–12 throughout Idaho. It is also part of the global learning company Pearson. The Administrative Assistant plays a vital role in supporting the daily operations of our Boise office and the statewide virtual school it serves. This position is the first point of contact for families, staff, and partners and is essential to maintaining a professional, organized, and student-centered environment. The Administrative Assistant supports leadership, teachers, families, and students through strong office operations, accurate data handling, and clear communication. Working from the Inspire Connections Academy office at 9550 W Bethel Court in Boise, Idaho, the Administrative Assistant is under the direct supervision of the Business Office Manager and is responsible for the successful completion of the following tasks:

Requirements

Must be able to report to the office at 9550 W Bethel Ct, Boise.
This is a 12-month position reporting to the Business Office Manager
Strong technology skills, particularly with Google Suite.
Excellent written and verbal communication skills, strong organizational skills, and attention to detail.
Must be able to use a personal electronic device and an email address for two-step authentication.

Responsibilities

Manage front-office operations, including greeting visitors, answering phones, handling deliveries, and maintaining a welcoming school environment
Support in-person events, testing days, trainings, and family meetings by assisting teachers, students, and parents on-site
Prepare meeting rooms, materials, sign-in sheets, badges, and supplies for school events and professional learning
Maintain office inventory and advise the Manager to order supplies for staff, students, and school operations
Process incoming and outgoing mail, packages, and statewide student shipments
Maintain physical and digital filing systems in compliance with privacy and school requirements
Assist in planning and running in-person and virtual events, including testing days, orientations, staff trainings, and family meetings
Coordinate logistics such as space setup, materials, food, sign-ins, and schedules
Serve as on-site support for students, families, and teachers during events
Perform other duties as assigned.
Enter, update, and verify student and staff information in school systems
Support enrollment, attendance, and compliance data tracking
Ensure data accuracy, confidentiality, and compliance with FERPA and school policies
Serve as a professional point of contact for families, staff, and external partners
Respond to phone calls, emails, and in-person inquiries in a timely and helpful manner
Direct families and staff to the appropriate department or team member
Draft, format, and distribute communications, forms, and school notices as needed
Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks
Maintain calendars, schedules, and meeting coordination
Organize records, event logistics, and operational workflows
Anticipate needs and proactively support school operations
Represent the school with professionalism
Handle sensitive student and staff information with strict confidentiality
Maintain a calm, solution-focused presence in a busy school environment
Follow all school policies, compliance requirements, and professional standards
Assist families with enrollment, records, and documentation
Track missing forms, residency documents, and required paperwork
Support enrollment teams by ensuring accurate, complete student files
Provide guidance to families navigating school systems and requirements