Fire Department-Part Time Administrative Assistant I

The City of Watertown • Watertown, WI

1d • $21

About The Position

PART TIME ADMINISTRATIVE ASSISTANT I-FIRE DEPARTMENT The City of Watertown is looking for a part time administrative assistant with a team player attitude to support the operations in the Fire Department. Applicants will be responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Candidates will work semi-independently and under general supervision. This position provides support by serving as the first point of contact for callers and visitors, managing phones, inquiries, mail, and email, and directing information to the appropriate staff. Responsibilities include maintaining databases and filing systems, scheduling appointments and calendars, preparing correspondence, reports, and meeting notes, operating office equipment, and completing forms and information searches in accordance with department procedures. See the full job description below.

Requirements

• High School diploma required.
• Post high school course work in office administration, business, or accounting desired.
• Three years of experience in a professional office position required.
• Experience to include use of computer software, word-processing and spreadsheet programs and an equivalent combination of education, experience, and training that provides the following knowledge, skill, and ability.

Nice To Haves

• Post high school course work in office administration, business, or accounting desired.

Responsibilities

• serving as the first point of contact for callers and visitors
• managing phones, inquiries, mail, and email
• directing information to the appropriate staff
• maintaining databases and filing systems
• scheduling appointments and calendars
• preparing correspondence, reports, and meeting notes
• operating office equipment
• completing forms and information searches in accordance with department procedures

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED