Administrative Assistant I

Triplenet Technologies•Seattle, WA

27d•Hybrid

About The Position

This is a 5-month temporary position for an Administrative Assistant I. The role involves providing comprehensive support to a manager, primarily in a work-from-home environment, with occasional requirements to come into the downtown Seattle office. The position requires excellent organizational skills, proficiency in various software programs, and the ability to manage a high-paced, confidential workload.

Requirements

Proficiency in calendaring, WORD, PPT, EXCEL, and other standard PHSKC programs.
Ability to work in a high-pace, business environment without losing focus, productivity, or customer service.
Ability to perform all tasks and role in a virtual, work-from-home environment without distractions.
Ability to work in and manage high levels of confidentiality.

Nice To Haves

Sense of humor

Responsibilities

Fully manage manager calendar with both internal and external meetings, applying judgment as to priorities, screening and understanding the purpose of requested meetings, and including all related materials.
Respond promptly and fully to all meeting invites and requests, electronically or by phone, to communicate the status of requests.
Set up and manage all virtual meetings and associated technology.
Send texts/reminders to the manager for last-minute calendar changes or early/late meetings.
Answer all phone calls received for the manager with high service levels, as the assistant is an extension of the person they are supporting.
Place outgoing calls to set up meetings and follow up on requests.
Set up and manage all voice conference calls and associated technology.
Meet with the manager daily to review the calendar and any open issues/questions.
Manage all documents (mostly electronic) in an organized system accessible to both the manager and assistant.
Perform all tasks and role in a virtual, work-from-home environment without distractions.
Work in and manage high levels of confidentiality.