Administrative Assistant I

Thurston County • Olympia, WA

7d • Onsite

About The Position

Thurston County Public Works is recruiting for an Administrative Assistant I to join our dynamic, energetic, and innovative Administrative Services Team. The successful candidate will focus on administrative and technical support to the Road Operations Division and Safety program. This position will also provide department-wide administrative support.

Requirements

• High School Diploma or GED and one year of college level coursework in office support, general business, or another closely related field.
• Three years of general office experience, with at least two years in a senior level office support position which includes experience independently coordinating projects and creating complex documents and reports. Additional experience may substitute college education year for year.
• Ability to use computer equipment and related software programs is required.

Nice To Haves

• Knowledge of principles and practices of office management and work organization.
• Ability to communicate effectively both orally and in writing.
• Ability to analyze complex office problems and develop and recommend solutions.
• Ability to establish effective working relationships with superiors, subordinates, other organizations, and the general public.

Responsibilities

• Serves as a primary contact for specific program areas. Reviews information related to the function of the program and independently makes decisions regarding day-to-day matters. Monitors to assure that the program is following applicable laws. Advises the public regarding program matters.
• Researches and drafts recommendations of procedures, products or services, and activities within Public Works or specific program. Coordinates services or programs with other divisions or agencies.
• May monitor budget activity and/or financial records; compiles data and prepares estimates, statements, statistical reports, billings, and other business reports.
• Serves as the primary staff to boards, committees, or commissions. Schedules meetings and events, determines agendas and supporting materials, prepares minutes and other reports, and independently conducts follow-up assignments as requested.
• Handles inquiries and requests by the public, elected officials, or other departments.
• Serves as a contact point for requests, information gathering and problem-solving. Assists in resolving complaints or requests.

Benefits

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individual’s lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program that allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED