Administrative Assistant I - Registrar

Kilgore College•Kilgore, TX

39d•Onsite

About The Position

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates.

Requirements

Associate degree required; bachelor's degree preferred
Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required
Effective oral and written communications skills are a must
This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member.
The ability to work with diverse populations is necessary
This position is designated as security sensitive and requires a criminal background check
Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds.

Nice To Haves

Familiarity with the Poise or Jenzabar EX student information systems preferred

Responsibilities

Assists the Registrar by maintaining appropriate budget, purchasing, and related files
Assists the Registrar with catalog updates
Prepares purchase requisitions for both Admissions and Registrar Offices
Drafting correspondence and subpoena responses
Prepare diploma mailout. Ensure all diplomas have correct name and degree
Assist the Registrar with state mandated reporting needs; resolves error reports
File/scan all administrative/academic paperwork in students' academic record
Contributes to data accuracy and integrity
Assist with transfer of college credit and TSI data entry and maintenance in the student information system
Provides general information about KC in both oral and written formats.
Represent KC in a cordial, professional manner in both action and appearance
Assists with schedule changes including course additions, drops, and student withdrawals
Performs routine office duties
Works directly with the KC Cashier's Office
Assists students, faculty, and staff with specific records questions
Contribute to the overall welcoming environment of KC
Other duties as assigned
Provide resources for safe operation of units.
Create and support workplace safety.

Benefits

36-hour work week for a healthy work life balance as well generous paid leave time.
Health, life, and income protection insurance are provided.
An excellent retirement program through the Teacher Retirement System
Full Time employees have free use of the college's recreational/fitness facilities.
Tuition scholarships are for the employee and dependent children.
Compensation for this 12-month position is $31,378.

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