Administrative Assistant I
About The Position
Core competencies and skill sets: Calendaring: Fully manage manager calendar with both internal and external meetings Applying judgement as to priorities, as well screening and understanding the purpose of requested meetings and including same in the calendar Applying calendaring parameters Attaching/Including all related materials for each meeting Responding to all meeting invites and requests promptly and fully, either electronically or on the phone, so people know the status of their request. Setting up and managing all virtual meetings and technology to enable those meetings. For direct manager meeting - sending me texts/reminders when there are last minute calendar changes, and/or early/late meetings manager may not otherwise see. Phone: Answering all phone calls received for manager with high service levels (one's assistant is an extension of the person they are supporting). Many calls will be from senior business, community and government leaders. Place outgoing calls, as needed, to set-up meetings, follow-up on requests from me. Setting up and managing all voice conference calls and associated technology to enable those calls General Support: Meeting with manager daily to review the calendar and any open issues/questions. Managing all documents (mostly electronic) in an organized system that is accessible to both of us. Excellent computer proficiency in calendaring, WORD, PPT, EXCEL, and other standard PHSKC programs. Ability to work in a high pace, business environment without losing focus, productivity or customer service. Ability to perform all tasks and role in a virtual, work from home, environment without distractions Ability to work in and manage high levels of confidentiality. Sense of humor!
Requirements
- Excellent computer proficiency in calendaring, WORD, PPT, EXCEL, and other standard PHSKC programs.
- Ability to work in a high pace, business environment without losing focus, productivity or customer service.
- Ability to perform all tasks and role in a virtual, work from home, environment without distractions
- Ability to work in and manage high levels of confidentiality.
- Sense of humor!
Responsibilities
- Fully manage manager calendar with both internal and external meetings
- Applying judgement as to priorities, as well screening and understanding the purpose of requested meetings and including same in the calendar
- Applying calendaring parameters
- Attaching/Including all related materials for each meeting
- Responding to all meeting invites and requests promptly and fully, either electronically or on the phone, so people know the status of their request.
- Setting up and managing all virtual meetings and technology to enable those meetings.
- For direct manager meeting - sending me texts/reminders when there are last minute calendar changes, and/or early/late meetings manager may not otherwise see.
- Answering all phone calls received for manager with high service levels
- Place outgoing calls, as needed, to set-up meetings, follow-up on requests
- Setting up and managing all voice conference calls and associated technology to enable those calls
- Meeting with manager daily to review the calendar and any open issues/questions.
- Managing all documents (mostly electronic) in an organized system that is accessible
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
