Administrative Assistant I-Psychiatry The Roussos Lab

Mount Sinai Health System•New York, NY

About The Position

The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head. Admin support is listed in the U24 grant.

Requirements

Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience
2-3 years administrative or medical office experience required

Nice To Haves

Bachelors Degree preferred

Responsibilities

Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions
Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting
Assists in the planning and logistical coordination of meetings and office activities, forums and conferences
May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters
May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed
Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports
Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)
Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response
May maintain files and correspondence with other PIs
May assist in processing payroll and/or maintaining the PTO system for the department
Performs other related duties