Administrative Assistant I/Job Dispatcher

CONFEDERATED TRIBES OF THE COLVILLE RESERVATION • Coulee City, WA

3d • $21 - $25 • Onsite

About The Position

This is a NON-EXEMPT position that oversees and performs specialized secretarial and administrative support duties. Responsibilities include transcribing specialized or technical notes, composing original documents, administering office routines and systems, processing financial transactions, records management, and reception. The role also assists with administrative projects and programs that impact and/or involve other organization units and locations.

Requirements

• High school diploma and 36 months’ experience.
• Working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars.
• Working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases.
• Sufficient math skills to perform financial and statistical record keeping.
• Sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
• Sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
• Ability to independently perform all of the duties of the position.
• Ability to accurately take and transcribe notes and/or meeting minutes/recollections.
• Ability to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details.
• Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases.
• Ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit.
• Valid driver’s license (may be required).
• Possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance (if required).

Nice To Haves

• Business School degree plus one year of experience is preferred and may substitute for some experience.

Responsibilities

• Oversees and performs specialized secretarial and administrative support duties.
• Transcribes specialized or technical notes.
• Composes original documents.
• Administers office routines and systems.
• Processes financial transactions.
• Manages records.
• Performs reception duties.
• Assists with administrative projects and programs that impact and/or involve other organization units and locations.

Benefits

• Tribal member and Indian preference will apply.
• Preference will also be given to honorably discharged veterans who are minimally qualified.
• Subject to pre-employment drug testing (if safety sensitive).
• Subject to reasonable suspicion and post-accident drug testing (if safety sensitive).
• Subject to pre-employment background clearances (if applicable).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED