Administrative Assistant I - Incoming Records

Oregon Charter Academy•Mill City, OR

7d•Hybrid

About The Position

Oregon Charter Academy (ORCA) is a virtual public school serving students in grades K–12 throughout the state. Teachers at ORCA are student-focused, adapting to meet students’ educational needs through personalized learning using our high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District and is governed by its own independent charter school board. The school has been in operation since 2005 and is accredited through Cognia, formerly AdvancED. Working primarily from the school’s central office in Mill City, Oregon, the Administrative Assistant will be an integral part of the school and classified staff and report to the School Office Manager or another member of the Administrative team. The Administrative Assistant will support office operations and records management.

Requirements

HS Diploma
Strong technology, organization and time management skills
Excellent communication skills, both oral and written
High degree of flexibility and dependability
Ability for minimal travel for, required All-Staff meetings, and other meetings or events
Ability to work in the Mill City office and remotely at times
Ability to work occasional evening hours, as needed

Nice To Haves

Bachelor Degree
School administrative assistant experience
Skilled with Google Suite and Adobe PDF

Responsibilities

Provide high-level support to school staff and be an integral part of the classified staff
Enter data into the online student information system
Send records requests to previous schools of enrolled students
Check in records as they come in
Create digital files as needed
Create kindergarten files
Yearly file maintenance
Additional duties as assigned