Administrative Assistant I (Hybrid) - Otolaryngology
About The Position
Provides general office, document preparation and administrative support for an individual, department, office or designated staff group. Job Description Primary Duties & Responsibilities: Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refer to appropriate individual. Types correspondence and forms; scans and faxes documents, makes copies, maintains files (electronic and hard). Receives, sorts and distributes mail. Schedules routine appointments, maintains office/department calendars and makes routine travel arrangements. Prepares travel expense reimbursement according to guidelines. Performs basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment. Enters personnel/payroll information in HR system. Monitors, maintains and stocks office, toner, paper and miscellaneous supplies as needed. Maintains/updates contact information, directories, departmental lists, email lists, databases and website. Compiles applications; provides applicant information to faculty; sends correspondence to applicants; answers general questions on program/course. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Ability to travel to various on- and off-campus locations Physical Effort Typically working at desk or table Repetitive wrist, hand or finger movement Occasional lifting (25 lbs or less) Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience.
- Administration And Office Support (1 Year)
Nice To Haves
- Administrative (3 Years)
- Communication
- Computer Literacy
- Detail-Oriented
- Interpersonal Communication
- Microsoft Access
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Organizing
Responsibilities
- Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refer to appropriate individual.
- Types correspondence and forms; scans and faxes documents, makes copies, maintains files (electronic and hard).
- Receives, sorts and distributes mail.
- Schedules routine appointments, maintains office/department calendars and makes routine travel arrangements.
- Prepares travel expense reimbursement according to guidelines.
- Performs basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment.
- Enters personnel/payroll information in HR system.
- Monitors, maintains and stocks office, toner, paper and miscellaneous supplies as needed.
- Maintains/updates contact information, directories, departmental lists, email lists, databases and website.
- Compiles applications; provides applicant information to faculty; sends correspondence to applicants; answers general questions on program/course.
- Performs other duties as assigned.
Benefits
- Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
- For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
