Administrative Assistant - Human Resources

Sidley Austin LLP•Chicago, IL

1d•$74,000 - $97,000

About The Position

Under the direct supervision of the Chief Human Resource Officer, this position provides administrative and secretarial support for the CHRO, several HR Directors and their corresponding teams. The incumbent will interact with important external callers and visitors as well as internal contacts of all levels and is expected to maintain a professional and harmonious relationship with all. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .

Requirements

High School Diploma
Minimum of 3 years of experience in an administrative/executive assistant role
Proficiency in MS Outlook, Word, Excel and PPT
Ability to type with high level of accuracy
Excellent proofreading skills
Excellent grammar and punctuation
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities

Nice To Haves

Proficiency in using MS Visio
Proficiency in using expense report software such as Chrome River

Responsibilities

Schedule and organize complex activities such as meetings, travel, conferences and department activities.
Take phone messages and transcribe voice messages.
Type a variety of documents, as requested, including project and meeting notes.
Sort and distribute mail.
Create and process expense reports, invoices and check requests.
Order and distribute business cards.
Run various reports from HRIS System (Peoplesoft) and format appropriately.
Assist with holiday and service awards, including coordinating weekly anniversary acknowledgement for the Chicago office.
Utilize Microsoft Word, Excel, PPT, Outlook, and Visio to edit and create general correspondence, memos, charts, presentations, etc.
Proofread copy for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy.
Maintain lawyer and staff open position logs and audit logs.
Route policy questions to the appropriate human resources team.
Work in cooperation with/fill in for other HR Administrative Assistants during absences.
Act as a liaison with other departments and outside agencies.
Maintain files, as requested, of assignments.
Perform other related duties and special projects as required and assigned.