Administrative Assistant - HR/Operations Support
About The Position
This multifunctional role supports both Human Resources and Regional Operations, serving as the primary point of contact for onboarding hourly employees while also providing high-level administrative support to the Regional Manager and regional team. The ideal candidate is organized, detail-oriented, and comfortable operating in a fast-paced environment. This position requires strong communication skills, discretion with confidential information, and the ability to manage competing priorities while delivering an excellent candidate and internal stakeholder experience. This role is based in Corpus Christi, Texas and requires on-site presence.
Requirements
- High school diploma or equivalent
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Ability to manage sensitive and confidential information with discretion
- Strong organizational skills with a high level of accuracy and attention to detail
- Reliable and punctual, with consistent attendance
- Professional and approachable demeanor
- Must be within reasonable commuting distance of Corpus Christi, TX
Nice To Haves
- Associate's or Bachelor’s degree in Human Resources or a related field
- Bilingual (English/Spanish)
- Experience in an administrative role
- Experience using HR information systems
Responsibilities
- Greet candidates and new hires, assisting with onboarding questions and documentation
- Facilitate electronic onboarding and monitor completion of required training
- Coordinate pre-employment screenings and compliance-related requirements
- Maintain accurate employee files in both physical and electronic formats
- Enter new hire information into the payroll system upon completion of onboarding
- Track requisitions and onboarding status using spreadsheets and internal systems
- Communicate onboarding progress with hiring managers, payroll, candidates, and HR
- Collaborate with Recruiting and Operations to ensure smooth new hire transitions
- Maintain confidentiality of employee records and sensitive information
- Provide administrative and executive support to the Regional Manager
- Prepare and distribute correspondence, reports, and presentations
- Maintain organized regional records and documentation
- Coordinate meetings, conferences, and regional events
- Serve as liaison between the Regional Manager and internal/external stakeholders
- Assist with preparation of budgets, expense reports, and financial documentation
- Support timekeeping processes, including review and submission of timesheets
- Track regional projects and follow up on deadlines and deliverables
- Manage office administrative needs, including supplies and general inquiries
- Conduct research and gather information to support regional initiatives
- Identify and recommend process improvements to enhance administrative efficiency
- Assist with ad-hoc projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
