Administrative Assistant (Home Finding)

Children's Aid Job Listing•Bronx, NY

3d•Hybrid

About The Position

The Home Finding Department is responsible for the recruitment, training and certification of all foster homes within Children’s Aid. With approximately 500 homes either in the process of certification or certified, Home Finding is the initial contact for prospective foster parents with the agency’s foster care division within Children’s Aid. The Home Finding Department seeks to ensure a highly quality of care for children in the agency’s care as well as highly quality of customer service for our foster parents. Children’s Aid has four foster care programs within the agency including Family Foster Care, Therapeutic Foster Care, Medical Foster Care and Medical Foster Care for Developmental Disabilities. The Home Finding Coordinator will provide the Home Finding Unit of foster care administrative assistance and support. Children’s Aid Mission: To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children’s Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children’s Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children’s health, family stability, education, and social and emotional development. Culture and Values We put children, youth, and families first: We listen to and incorporate the voices of children, youth and families in all that we do. We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth and families. We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement. We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve. We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Requirements

Minimum Associates Degree required
Excellent verbal, writing and organizational skills.
Flexibility and ability to work under pressure and meet deadlines.
Office skills for managing phone and filing needs of the unit.

Nice To Haves

Bachelor’s Degree preferred
Bilingual (Spanish/English) preferred.
Experience with Connections/Evolv preferred.
Computer literacy with some experience with Microsoft Excel and Outlook Calendar a plus.

Responsibilities

Work with the Home Finding Team to ensure the certification, reauthorization and maintaining of all homes across all foster care programs with Children’s Aid including Family Foster Care, Therapeutic Family Foster Care, Medical Foster Care and Medical Foster Care with Developmental Disabilities.
Oversee tracking, follow-up and compliance related to foster parent medicals.
Assist in the tracking of data related to foster home compliance including but not limited to training hours and ancillary items needed for foster homes such as radiators and window guards.
Utilizing reports provided, create lists of due dates for recertifications, Youth Voices and fingerprints as well as SEL and SCR.
Process clearances for SCR and SEL.
Provide documents as requested particularly for OSIs and to the Adoption/KinGAP unit.
Oversee and ensure data entry into spreadsheets.
Management of data/documents within Binti/Evolv/Connections.
Prepare document packets and track document collection for foster parents.
Filing of documents in foster parent records and preparation of records for closing.
Conduct mailings to foster parents.
Develop collaborative and supportive relationships with foster parents.
Other duties as assigned.