Administrative Assistant - Grants

Churchill County•Fallon, NV

8d•Onsite

About The Position

Churchill County is hiring a full-time Administrative Assistant – Grants to support the development of policies and procedures for grant-funded programs, while also managing essential financial oversight. In this critical role, you will help establish and maintain the operational framework that guides grant program implementation. Your responsibilities will include drafting and refining policies and procedures to ensure compliance with grant conditions, regulatory requirements, and internal standards. At the same time, you will manage and track grant funding, assist with budgeting, and handle financial transactions to ensure accurate reporting and fiscal responsibility. Ideal candidates will bring experience in accounting, bookkeeping, accounts payable, or payroll—paired with strong organizational skills and a keen eye for detail. If you're someone who thrives on structure, compliance, and financial integrity, and you're ready to help build and support programs that make a meaningful impact in our community, we encourage you to apply. As a full-time, regular position, the person hired would be enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36.75% into PERS on the employee's behalf (value of $9.19 /hour or $19,100 annually). In addition, the employee will not contribute to Social Security, resulting in an additional 6% in take-home pay (an equivalent of $1.50/hour or $3,100 annually). The county also pays 100% for employee-only health insurance premiums (equivalent to $13,500 annually). An employee in this position will also receive full accruals of vacation leave (8 hours per month) and sick leave (10 hours per month), in addition to 8 hours of pay for 12 paid holidays. Applications will be taken on an ongoing basis until the position is filled, with the initial review of applications expected to begin on October 11, 2026. Responsible for identifying, preparing, and managing grant and cooperative agreement proposals and reports, ensuring compliance with funding requirements, and supporting county goals through grant funded initiatives. This class is distinguished from other County office support classifications in that incumbents provide administrative services specifically for grant funding initiatives.

Requirements

High School diploma AND two (2) years of administrative support experience; 2 years of grant writing, budgeting, tracking or reporting experience, OR an equivalent combination of education, training and experience.
Knowledge of: Policies and procedures of the department to which assigned.
Use of specified computer applications involving word processing, data entry and/or standard report generation.
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
Business arithmetic.
Applicable regulations, policies and statutes.
Office administrative practices and procedures.
Business letter writing and the standard format for typed materials.
Record keeping principles and practices.
Correct business English, including spelling, grammar and punctuation.
Techniques for dealing with the public, in person and over the telephone.
Skill in: Performing paraprofessional level analytical and programmatic work in a variety of areas/disciplines.
Reading and explaining rules, policies and procedures.
Analyzing and resolving varied office administrative problems.
Organizing, maintaining and researching office files.
Compiling and summarizing information and preparing periodic or special reports.
Using initiative and independent judgment within established procedural guidelines.
Organizing own work, setting priorities and meeting critical deadlines.
Contributing effectively to the accomplishment of team or department goals, objectives and activities.
Establishing and maintaining effective work relationships with staff, coworkers, and the public.
Nevada Notary Public certificate may be required.
Nevada driver’s license may be required.

Nice To Haves

Experience in accounting, bookkeeping, accounts payable, or payroll

Responsibilities

Researches and identifies potential funding sources that align with the various county department’s needs and goals.
Stays informed about grant opportunities, deadlines and requirements.
Assists in developing and writing grant proposals, including narratives, budgets, and other required documentation.
Ensures proposals are well written, accurate, and meet the specific requirements of the funding agency.
Manages the grant/cooperative agreement lifecycle, from application to reporting and closeout.
Tracks grant budgets, expenditures, and deliverables.
Prepares and submits grant reports to funding agencies.
Ensures compliance with grant regulations, policies and procedures.
Maintains accurate records and documentation related to grants and cooperative agreements.
Provides guidance and support to staff on grant-related matters.
Conducts administrative, budgetary, accounting or other informational and research projects related to grants activities.
Develops program policies and procedures related to grant requirements.
Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials.
Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.