Administrative Assistant – Geomatics (Survey & SUE)

McKim & Creed, Inc.•Tampa, FL

1d•Onsite

About The Position

The Administrative Assistant plays a pivotal role in the smooth operation of Survey and SUE operations. In addition to expected office logistics, you'll be responsible for overseeing training, onboarding, and safety events for all Tampa Geomatics employees. Keeping the team’s workspace and office organized, clean and efficient is crucial, including managing supply inventories. You will also be responsible for coordinating and creating team expense reports, verifying team timesheets as well as reconciling credit card receipts.

Requirements

High school diploma or equivalent.
Valid driver's license.
Minimum of 2 years of administrative or office support experience.
Proficiency in Microsoft Outlook, Word, Excel, and Teams.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining attention to detail.
Strong problem-solving skills with a proactive, solution-oriented mindset.
Ability to work independently and collaboratively within a team environment.
Reliable, dependable, and able to maintain confidentiality.
Ability to adapt in a fast-paced environment and meet deadlines.

Nice To Haves

Thrives in a fast-paced environment while maintaining accuracy.
Demonstrates exceptional organizational and multitasking abilities.
Communicate professionally with employees, managers, and clients.
Build positive working relationships across departments.
Is adaptable, dependable, and eager to learn new systems and processes.
Looking for opportunities to improve efficiency and support team success.
Maintains a positive attitude and a strong commitment to customer service.

Responsibilities

Provide administrative support to the Geomatics management team.
Perform data entry, filing, document management, and maintain organized electronic and physical records.
Assist with general office organization and workflow coordination.
Run occasional business-related errands as needed.
Prepare and submit employee expense reports.
Coordinate with employees and managers to collect required receipts and documentation.
Reconcile company credit card receipts and supporting documentation.
Review and verify employee timesheets for accuracy.
Assist with PTO requests and maintain employee schedules and calendars.
Monitor and manage 811 tickets to ensure timely responses.
Maintain and update project information in Vantagepoint when needed.
Maintain office, field, and safety supply inventories, including office supplies, PPE, t-shirts and other field necessities.
Coordinate office events, meetings, training sessions, and conference room reservations.
Maintain employee birthday and work anniversary calendars.
Help maintain an organized, clean, and professional office environment.
Coordinate weekly safety meetings and prepare safety communication materials.
Assist with distributing safety information and maintaining required documentation.
Support company safety initiatives and promote a culture of workplace safety.
Meet regularly with management to discuss workload, priorities, and operational improvements.
Collaborate with multiple departments to ensure efficient communication and workflow.
Provide administrative support to additional offices or remote teams as needed.
Perform other administrative duties and special projects as assigned.