Administrative Assistant - Gastroenterology

Mayo Clinic • Rochester, MN

5d

About The Position

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Requirements

• High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role
• OR one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role
• OR an associate’s degree in an administrative, business, or medical-related program
• Administrative support role experience must include meeting management and calendar coordination
• Administrative support role experience must include creating/transcribing correspondence/documents
• Administrative support role experience must include utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• High-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication
• Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Effective and appropriate decision-making, judgment, and confidentiality
• Attention to detail and follow-through
• Experience with coordination of travel and expense management
• Proficient application of English grammar, punctuation, and sentence structure

Nice To Haves

• Work-related experience within the last ten years

Responsibilities

• Perform non-clinical administrative support tasks
• Scheduling, coordination, and follow-up for meetings, events, and professional travel
• Manage calendars
• Prepare documents and presentation materials
• Process invoices and reimbursements
• Compose and/or transcribe correspondence/documents
• Support departmental projects/activities
• Create and maintain web sites, web pages, databases, spreadsheets, social media accounts
• Answer telephones and provide related follow-through

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree