Administrative Assistant/Front Desk Receptionist
Scroggins•Cincinnati, OH
•Onsite
About The Position
We are looking for a part-time individual to fill an administrative/front desk receptionist role in the afternoons, 12:00 - 4:30. The person selected will be the first point of contact for visitors, clients, and employees, representing the organization's image and providing exceptional client care. This highly multi‑tasking position involves performing various administrative tasks to ensure the smooth functioning of the company's office as well as managing incoming calls, greeting guests, and coordinating meetings and appointments.
Requirements
- High school diploma or equivalent
- A positive and approachable attitude with a commitment to providing outstanding client care.
- At least 2 years of experience in administrative roles is required
- Strong communication skills, both verbal and written, with a polite and welcoming tone.
- Excellent organizational abilities and attention to detail.
Nice To Haves
- reception/phone experience preferred
- Highly proficient in Microsoft Office Suite preferred.
Responsibilities
- Perform basic clerical tasks such as data entry, photocopying, scanning, document review, and filing.
- Assist various departments with project-based administrative tasks.
- Monitor multiple email boxes and triage incoming emails and faxes; disseminating information to appropriate personnel.
- Greet visitors, clients, and employees with a friendly and professional demeanor.
- Handle incoming calls, directing them to the appropriate individuals or providing accurate information.
- Maintain a clean and organized front desk and lobby area to create a positive first impression.
- Handle incoming and outgoing packages and deliveries.
- Notify employees of guest arrivals and coordinate their reception.
- Assist with visitor inquiries and provide basic information about the organization.
- Manage scheduling and rescheduling of appointments, meetings, training sessions, and conference rooms.
- Maintain a digital or physical calendar to ensure accurate scheduling and availability.
- Act as a liaison between employees, clients, and external stakeholders.
- Promptly relay messages and distribute information to relevant parties.
- Utilize office equipment, including phone systems, computers, and printers.
- Ability to learn a high volume of different software programs.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
