Administrative Assistant for School Office (NE)(2026-2027)-Cardinal Shehan School, Baltimore MD

Archdiocese of Baltimore • Baltimore, MD

15h • Onsite

About The Position

Cardinal Shehan School, located in Baltimore, Maryland, is seeking a qualified Administrative Assistant for the school office for the 2026–2027 academic school year. The Administrative Assistant will perform a wide range of administrative and office support activities for the school office.

Requirements

• 2-5 years' experience in an administrative support role
• Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs
• Knowledge of principles and practice of office management
• Commitment to exemplary customer service
• Strong written and verbal communication skills
• Desire to participate in on-going training
• Teamwork with an emphasis on flexibility and adaptability
• Effective problem solving, prioritization, and decision-making skills
• Attention to detail and accuracy
• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day
• The ability to juggle multiple projects at the same time
• Willingness to research previous solutions as a resource in solving current issues
• Punctuality

Nice To Haves

• Some college experience a plus
• Previous experience in an educational setting (preferred)

Responsibilities

• Greet and assist students, parents, staff, and visitors in a warm and professional manner
• Answer and direct phone calls, take messages, and manage school email communications
• Maintain student records, attendance data, and confidential files in accordance with school policies and privacy regulations
• Assist with scheduling, calendar management, and coordination of meetings and school events
• Process incoming and outgoing mail and school correspondence
• Support teachers and administrators with clerical tasks such as copying, filing, and preparing materials
• Coordinate student registration, enrollment, and withdrawal processes
• Manage inventory and order office and classroom supplies as needed
• Support emergency drills and safety protocols, including contacting parents and staff as needed
• Serve as a liaison between the school, families, and district or diocesan offices
• Perform other duties as assigned from time to time

Benefits

• health, dental, and vision coverage
• employer-paid life and disability insurance
• automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes)
• generous paid holiday, sick and personal leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees