R 3034 Administrative Assistant for Payroll and Student Services Support

Barnstable Community Horace Mann Charter Public•Barnstable, MA

56d

About The Position

Perform administrative and financial support for the Executive Director of SEL and Student Services. Process school department payroll and personnel action forms for School Administration Building employees and staff not otherwise accounted for through other cost centers.

Requirements

Associate's degree or (2) two years of college courses. Two (2) additional years of similar or relevant experience may be substituted for this requirement.
Five years prior administrative assistant experience. Experience working in a school system, preferred.
Such alternatives to the above as the Executive Director may find appropriate and acceptable.
Knowledge of Municipal business practices including requisitions, encumbrances, and accounts payable.
Knowledge of State and federal guidelines and grants.
Knowledge of Computers, all office machines, office practices and procedures.
Knowledge of Record keeping systems, including student management systems, and their application to various uses.
Knowledge of MUNIS financial system, preferred.
Ability to Operate office machines, including computers, and accompanying software packages (Google Education Suite and Microsoft Office).
Ability to Make frequent contact with employees, vendors, and the general public with courtesy, patience, discretion, and tact.
Ability to Communicate professionally and courteously with stakeholders, including those whose emotions may be escalated
Ability to Effectively communicate both orally and in writing
Ability to Prioritize and perform work independently in accordance with School Department policies and procedures.
Ability to Develop constructive working relationships and communicate appropriately and effectively with School/Town employees, officials, and the general public
Ability to Learn new skills including software packages.
Ability to Plan, organize, and complete work in a timely fashion.
Ability to Implement emergency procedures when and if the need arises based on established office policy.

Responsibilities

Take initiative in performance of work responsibilities and be able to complete assignments with a minimum of supervision.
Prepare all purchase orders, process invoices and monitor line item budget for the Executive Director of SEL and Student Services, Director of the Family and Community Engagement Center, and Director of Health Services.
Assist Executive Director as well as the Director of FCEC and Director of Health Services in obtaining information related to budget needs.
Process school department payroll and personnel action forms for School Administration Building employees and staff not otherwise accounted for through other cost centers.
Process timesheets for tutors and other hourly staff through Student Services for submission to the payroll department on a bi-weekly basis.
Reviews school department timesheets from school sites for accuracy before processing by payroll department.
Completes pay history transfers, when necessary.
Maintain attendance records for all central office personnel.
Coordinate the processing of personnel action forms for new employees.
Process all CORI requests for the district. Maintain a database of volunteers, subs and coaching staff. Send monthly renewal notifications.
Assist the Executive Director and Superintendent with processing and tracking out of district school choice requests.
Monitor withdrawal data when students unenroll.
Prepare correspondence, reports and other materials of a general, confidential and technical nature, including correspondence for the Executive Director of SEL and Student Services.
Learn special education finance job functions to serve as back-up for Administrative Assistant for Special Education Finances and Medicaid and provide assistance as necessary.
Arrange and confirm appointments and meetings for the Executive Director.
Organize and coordinate workshops and conferences hosted by the Executive Director.
Perform any duties or responsibilities in keeping with the scope of this position as assigned by the Executive Director of SEL and Student Services.