Payroll and Administrative Support Specialist
About The Position
We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization. The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff. Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI. Experience preparing payroll required. The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets.
Requirements
- Minimum of 2 years of HR experience.
- Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary.
- Basic bookkeeping and/or accounting knowledge.
- Proficiency with Microsoft Excel.
- Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities.
- Excellent interpersonal and communication skills.
- Commitment to providing top-notch customer service, both internal and external.
- Strong analytical and problem-solving skills.
- Ability to work effectively both independently and as part of a team.
Responsibilities
- Gathering payroll data: reviewing and processing timecards
- Preparing weekly reimbursements
- Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc.
- Troubleshooting and resolving payroll discrepancies
- Uploading Direct Deposits and Health Saving Account contributions to bank
- Mailing pay checks and/or stubs weekly.
- Managing required Certified Payroll/Davis-Bacon reporting
- Handling VT Department of Labor claims
- Maintaining Vehicle Fleet Registration with Vermont DMV
- Some Vehicle Compliance Reporting
- Supporting Accounts Payable data entry
Benefits
- Employee Stock Ownership Plan (ESOP)
- Health, Dental & Vision Insurance
- 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing
- Short Term Disability
- Life Insurance
- Accident Insurance
- Employee Referral Program
- Paid Vacation and Paid Holidays
- and more
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
