Administrative Assistant for Medical Services

Whites Residental • Wabash, IN

3d • Hybrid

About The Position

The Medical Services Administrative Assistant is responsible for supporting and coordinating the medical care needs of students within the Residential Services program to ensure timely and comprehensive healthcare services. This role maintains medical records, coordinates appointments and follow-up care, assists with medication and prescription management, and supports on-campus medical providers during student visits. The position also conducts intake health screenings, communicates with medical professionals and staff, and ensures accurate documentation within electronic health record systems.

Requirements

• A Christian with strong convictions who is also in agreement with Josiah White’s mission statement, Statement of Faith, and Code of Conduct.
• Must be 21 years of age or older.
• A high school diploma or equivalent is required.
• Must have a valid driver’s license and proof of vehicle insurance.

Responsibilities

• Coordinate Healthcare Services: Schedule medical and dental appointments, arrange transportation, and communicate with providers regarding student care needs.
• Ensure Documentation and Compliance: Maintain timely and accurate charting of students’ medical, dental, and vision documentation within electronic record systems, prepare records for medical clinics, and support compliance with healthcare and confidentiality standards.
• Manage Medications and Supplies: Coordinate prescriptions, maintain medical supplies, and properly dispose of discontinued medications in accordance with procedures.
• Support Clinical Operations: Assist nurses and physicians during on-campus clinics and medical visits.
• Conduct Health Screenings: Complete intake screenings, obtain medical histories and vital signs, and coordinate follow-up medical, dental, and vision care.
• Provide Basic Health Support: Administer first aid when necessary and assist with immunization tracking, TB testing, and flu shot administration as certified.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED