Administrative Assistant for Advancement

St. Xavier High School • Cincinnati, OH

1d • Onsite

About The Position

The Administrative Assistant for Advancement provides administrative, data, fundraising, and event support to the St. Xavier Advancement Department. This position works closely with Major Gift Officers, Alumni Relations, Gift Processing, and Advancement department leadership to support donor engagement, fundraising initiatives, constituent data, and department operations. The ideal candidate is highly organized, detail-oriented, collaborative, responsive, and comfortable managing multiple priorities while providing excellent service to the St. Xavier community.

Requirements

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential donor and constituent information.
• Strong interpersonal skills and a commitment to customer service.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and effectively use databases and technology systems.
• Ability to work occasional evenings and weekends for Advancement events.

Nice To Haves

• Experience with Raiser’s Edge, fundraising, nonprofit, education, or advancement operations is preferred.

Responsibilities

• Provide day-to-day administrative support to Major Gift Officers, Alumni Relations, Career ConneXions, and the Vice President for Advancement.
• Serve as backup to the Gift Processor, including entering gifts, processing mail, preparing receipts, and maintaining accurate gift records.
• Help process SGO activity for St. Xavier and Xavier Jesuit Academy, including gift entry, tax documentation, appeals, and donor follow-up.
• Assist with St. Xavier 200 and other fundraising campaigns by tracking gifts and pledges, entering data, and supporting campaign leadership.
• Assist with call nights, pledge and gift entry, mailings, and administration of online giving and communication systems. Assist with annual solicitation of senior year class.
• Work with other Advancement support staff to maintain accurate records for students, parents, grandparents, alumni, donors, and prospects.
• Assist with department-wide projects, data initiatives, donor communications, and event preparation based on current Advancement priorities and needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed