Administrative Assistant - Financial Reportin

Time Equities Inc•New York, NY

22h•$75,000 - $85,000•Onsite

About The Position

Time Equities, Inc. (“TEI”), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.

Requirements

2+ years of professional experience in finance, private wealth advisory, or related real estate/investment fields
Proficiency with App Folio, Microsoft Excel, and PowerPoint
Requirement to work in the office
Professional written/verbal interpersonal communication skills with a client-service mindset
High level of organization, accuracy, and attention to detail
Ability to maintain confidentiality and handle sensitive information
Strong initiative and ability to work both independently and as part of a team
Ability to manage multiple deadlines and adapt to changing priorities
Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems
Bachelor's degree

Responsibilities

Coordinate team communications and calendars, respond to calls/emails, and interface with clients
Prepare invoices, memos, and reports
Maintain organized filing systems (electronic & hardcopy), databases and retrieve information
Schedule meetings, calls, and webinars
Provide general administrative support to the IR, Audit, and Finance executives
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Maintenance and Management of the App Folio Investor Portal
Assist various departments with onboarding of investors, new and sold properties, and other transactions

Benefits

Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance
401(k) Retirement Plan with company-matched contributions
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages
Up to $3,500/year in tuition reimbursement
Tax-free benefits for mass transit or parking expenses
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more
Opportunity to enroll in an internal mentorship program
Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass
Paid time off, including vacation, sick, and personal days