Administrative Assistant - Field (Manhattan, NY)

Nicholson Construction Company•Canonsburg, PA

6h•Onsite

About The Position

Since 1955, Nicholson Construction Company has been setting industry standards for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high-profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, ground treatment and ground improvement. This is a temporary, full-time, onsite position located at our job site near Manhattan, NY. The project is expected to last approximately 2 years. Hours are Monday – Friday, 40 hours per week with possible overtime. Summary: Performs various administrative tasks related to the daily operation of assigned district or department.

Requirements

Minimum of Associates Degree and/or 3+ years of related administrative experience.
Previous experience or interest within the construction industry is preferred.
Must have strong computer skills with the ability to quickly learn and utilize new software as needed.
MS Office, specifically Excel and Word programs, are required.
Must have the ability to set up spreadsheets in Excel.
Professional communication skills and demeanor.
Well-organized with the ability to multi-task
Must be detail oriented
Identify and resolve conflict as needed

Responsibilities

Provides administrative support to department and manager.
Support engineers and field employees on jobsite with various project related tasks and responsibilities.
Maintains extensive filing system to ensure back up of all invoices and correspondence
Set up spreadsheets using Excel; edit various PDF documents
Maintains project sign-in/sign-out log
Ensures proper paycheck distribution, and time input for hourly based employees
Maintains up to date knowledge of Union Employees’ benefits, changes, and wage adjustments.
Set up and coordinate meetings and conferences
Maintains and updates project safety meeting and training logs
Research, price, and purchase office supplies
Handles travel arrangements for all district members going to out of state jobs
Prepare shipments for UPS and Fed Ex packages
Arrange accommodations for out of state employees
Assisting in new employee orientation and proper set up of paperwork required