Administrative Assistant - Executive Support (on-site)
About The Position
Whether you’re an experienced professional or just getting started, your contributions matter at Fortra. If you’re passionate about tackling meaningful challenges alongside talented team members committed to helping each other succeed, all while having lots of fun, we want to hear from you. We offer competitive benefits and salaries, personal and professional development opportunities, flexibility, and much more! We are seeking a reliable and detail-oriented Administrative Assistant to sit in our Eden Prairie, MN headquarters to support our executive team with a range of administrative tasks. Core responsibilities include but are not limited to coordinating travel, preparing itineraries and meeting documents, filing expense reports, managing document workflows for signature, and supporting special events and programs. This role requires someone with strong organizational skills, excellent time management, and the ability to handle multiple tasks simultaneously with strong communication across all stakeholders.
Requirements
- 2–5 years of experience in an administrative or office support role
- Proficiency with Microsoft Office (Outlook, Excel, Word, and Powerpoint)
- Experience with travel booking platform and expense reporting systems
- Comfortable handling sensitive legal documents and maintaining confidentiality
- Strong attention to detail and a proactive, solution-oriented mindset
- Excellent communication and interpersonal skills
Responsibilities
- Coordinate administrative tasks and workflow within the office
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
- Prepare, review, and submit detailed expense reports in a timely manner for members of the executive leadership team
- Manage the Signature Requests email box; print, route, and collect wet signatures on legal and business-critical documents
- Organize and maintain both electronic and paper filing systems
- Perform notary duties as needed and requested
- Support scheduling of meetings, appointments, and events, including coordination across multiple stakeholders and time zones
- Processing and directing mail and incoming packages or deliveries
- Prepare meeting materials and agendas as needed
- Place orders for baby gifts, funeral arrangements, special team recognition, etc.
- Be a back up to the facilities team to coordinate and manage onsite fun events, such as happy hours, holiday events, showers, retirement parties, etc
- Maintain a high degree of confidentiality and professionalism at all times
- Various other duties as assigned
Benefits
- Health, dental, and vision coverage as of hire
- Immediate enrollment in 401(k), HSA, and FSA plans
- Paid time off and sick leave
- Tuition and personal enrichment reimbursement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
