Administrative Assistant - Executive Support

Mayo Employees Federal Credit Union•Rochester, MN

133d•$22 - $25•Onsite

About The Position

The Administrative Assistant - Executive Support provides professional, administrative support for the CEO. They prepare reports, correspondence, manuals, spreadsheets, and other communications utilizing a broad range of computer applications. Duties include a wide range of administrative functions to be handled with confidentiality and discretion. Other duties may be assigned as needed.

Requirements

High school diploma or equivalent AND two years of administrative assistant experience.
Current MEFCU employees meeting performance standards may also be considered in lieu of experience.
All employees must be bondable by MEFCU’s insurance policy. Continued employment is subject to maintaining favorable bondable status per insurance standards.
Knowledge of: Microsoft Office Suite, office administration techniques, clerical procedures and recordkeeping systems.
Skill in: verbal and written communication; organization, attention to detail.
Ability to: manage time efficiently; meet deadlines; function in a fast-paced environment; perform multiple tasks simultaneously with a high degree of accuracy; maintain confidentiality.

Responsibilities

Routes calls to appropriate staff and disseminates information or resolves questions, coordinating any follow-through required.
Evaluates and processes incoming correspondence, researches and responds to questions and coordinates any follow through.
Manages the CEO calendar by scheduling appointments, meetings and business trips as needed.
Conducts research and prepares statistical and financial reports to assist in the development of a variety of plans, documents, or reports.
Composes and processes written correspondence as directed.
Performs various administrative office tasks including maintaining records and ordering supplies.
Schedules appointments, meetings, business trips, etc.
Prepares and distributes agendas, meeting minutes and committee reports.
Disseminates informational mailings and articles to the board of directors, management, and others as needed.
Supports the Marketing department in maintaining a database for member mailings and coordinates distribution of documents.
Maintains the calendar of events and schedules for the Board.