Administrative Assistant / Executive Assistant

Auberge Resorts • Santa Fe, NM

5h

About The Position

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.

Requirements

• Minimum of 2 years experience in an Administrative or Assistant role
• Experience with all aspects of the Google platform
• Excellent communication skills (via phone, email and in-person)
• Ability to multitask at all times

Nice To Haves

• Hotel and/or Hospitality operations experience a plus

Responsibilities

• Act as the point of contact among executives, team members, and other external partners
• Fully understand the roles and responsibilities of each Executive team member
• Answer phone inquiries, direct calls and provide basic property information
• Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
• Perform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.
• Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
• Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
• Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
• Schedule and manage the General Manager's calendar
• Complete expense reports
• Exercise discretion and confidentiality with sensitive company information
• Prepare daily VIP report and prepare VIP amenities
• Other Duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed