Administrative Assistant - Epidemiology - Health & Human Services

Fort Bend County•Rosenberg, TX

11d•Onsite

About The Position

Fort Bend County is seeking an Administrative Assistant for the Epidemiology department within Health & Human Services. This role involves managing departmental budgets, handling various office tasks, utilizing computer systems for data entry and reporting, and communicating with state agencies and county partners. The position plays a crucial part in disease reporting and epidemiological investigations, ensuring adherence to state laws and health codes. The role also includes participation in emergency management activities as needed.

Requirements

High School Diploma/GED.
Three years of clerical/data entry experience.
Skilled in data entry to maintain multiple data sets.
Excellent typing skills.
Knowledge of computer applications and medical terminology.
Ability to communicate effectively verbally and in writing.
Ability to interpret policies and to implement procedures.

Nice To Haves

2 years college or technical training in public health, business, biology, microbiology, or allied health preferred.

Responsibilities

Manages specific departmental budgets from a planning, purchasing, accounts receivable and accounts payable perspective.
Handles office tasks such as filing, generating reports and presentations, setting up meetings and reordering supplies.
Screens phone calls and routes callers to the appropriate party.
Uses computers to generate reports, creates presentations and conducts research.
Enters data into case management systems such as National Electronic Disease Surveillance System (NEDSS) and EzEpi to adhere to state law and Texas Health and Safety Code that requires notifiable diseases be reported to the local health department.
Communicates with state agencies regarding database concerns, updates procedural changes and attend trainings on NEDSS.
Creates, organizes and maintains active program files.
Communicates with County partners, such as home health agencies, nursing homes, hospitals and physicians to collect and verify complete data.
Works with individuals and agencies to collect information on functional and medical needs population to collect sensitive medical information and enters data into database.
Conducts weekly download of State data regarding the functional needs population and reconciles the data with local information.
Prepares and sends bulk correspondence to community partners as necessary.
Performs daily run of electronic lab reports received via secure data network from the state health services; and assists with epidemiological investigations.
Contacts medical providers to complete disease reporting information.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.