Administrative Assistant / Environment of Care (EOC) Assistant

Southwoods Health•Boardman, OH

15h•Onsite

About The Position

Southwoods Health is seeking a full-time Administrative Assistant / Environment of Care Assistant for our main office in Boardman, Ohio. This role directly supports the Director of Facilities & Maintenance, the Safety Officer, and Construction Coordinators. You will manage essential office duties, coordinate maintenance databases, and compile data to ensure strict compliance with healthcare safety regulations.

Requirements

Strong, professional administrative, typing, and clerical capabilities.
Proven proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Excellent multitasking, organizational, and prioritization skills.
High degree of flexibility to navigate changing daily priorities.
Receptive, positive, and customer-service oriented attitude.

Responsibilities

Provide core clerical support to the facility maintenance, safety, and construction teams.
Schedule department meetings, manage correspondence, and record meeting minutes.
Order, track, and maintain office supplies and equipment inventory.
Coordinate incoming and outgoing department mail.
Supports the coordination, tracking, and distribution of employee parking permits.
Coordinates annual education and skills lab training, including preparation, facilitation, and support for new employee orientation.
Manage and dispatch tasks to technicians using The WorxHub facility maintenance database.
Assist in tracking, organizing, and coordinating documentation for active facility projects.
Assemble spill kits and emergency management kits for newly acquired facility buildings.
Participate in physical Environment of Care (EOC) facility rounding alongside mock surveyors, fire marshals, and internal safety teams.
Track and reconcile medical and industrial waste manifests across all regional sites.
Monitor medical equipment recalls, notify appropriate departments, and compile formal responses.