Administrative Assistant - Elementary & Alternative Education

Douglas County School District • Pierz, MN

1d • $20 - $33 • Onsite

About The Position

In addition to providing administrative support to the Principal, the Administrative Assistant acts as Office Manager for the school. The Assistant will coordinate and supervise general business activities and provide oversight, evaluation and backup to the office support staff (Health Assistant, Receptionist, Registrar and/or bookkeeper), develop and promote good community relations among various community and school clientele.

Requirements

• High School or Equivalent (Required)
• Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.
• Deal with matters of a highly confidential nature.

Nice To Haves

• Actively participate in the school based crisis team.

Responsibilities

• Prepare and distribute a variety of regular and special reports for administration, the district, and the state.
• Maintain the principal's calendar, make appointments, and schedule meetings and conferences.
• Continually look to improve administrative processes.
• Perform other related duties as assigned or requested.
• Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.
• Develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.
• Administer first aid to students as the back-up to the Health Assistant.
• Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.
• Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.
• Assist in maintaining electronic media.
• Assist in maintaining overall calendar of school and community events.
• Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.
• Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner.
• Deal with matters of a highly confidential nature.
• Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc.
• Actively participate in the school based crisis team.

Benefits

• health
• vision
• dental
• health savings account (HSA)
• flexible spending accounts (FSA)
• District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance
• short and long-term disability
• critical illness and accident voluntary insurance
• employee assistance program (EAP)
• voluntary 401(k)
• 403(b)
• 457 retirement plan options
• paid sick and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED