Administrative Assistant-District Court-Minot

North Dakota Court System•Minot, ND

2d•Onsite

About The Position

We understand that compensation isn’t a one-time discussion. Please see Compensation for more details on our compensation strategy. Candidates selected for an interview will be required to take typing, grammar, Word, and Excel tests. If you would enjoy a role supporting others and being a key person who makes sure everything in the office runs smoothly, this opportunity may be right for you. The Ideal Candidate: Thrives supporting others and managing many pieces of information at the same time. Passionate about organizing. Enjoys applying procedures and rules. Pays strong attention to detail ensuring accuracy of work. Gives excellent customer service. Easily adapts and prioritizes duties. The Ideal Candidate Minimum Qualifications: High school diploma; and Two years of related experience (Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.). Testimonials/Work FAQs/Interesting Facts/Code of Conduct Career Opportunities/Working at the ND Court System

Requirements

High school diploma
Two years of related experience (Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.)
Considerable knowledge of secretarial practices and procedures.
Basic knowledge of legal terminology, business English, punctuation, and grammar.
Considerable knowledge of office systems, procedures, and equipment.
Considerable knowledge of law and legal principles.
Elementary legal research skills.
Excellent grammar, writing, and proofreading skills.
Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
Effective, courteous, and professional interpersonal and customer service skills to deal effectively with all levels of personnel and the public.
Proficiently uses related software programs.
Strong attention to detail ensuring accuracy of work.
Ability to efficiently organize and prioritize work to process court documents in a timely manner.
Ability to work in a deadline-oriented and fast-paced environment.
Ability to quickly and positively adapt to frequent changes.
Must be dependable.

Nice To Haves

Thrives supporting others and managing many pieces of information at the same time.
Passionate about organizing.
Enjoys applying procedures and rules.
Gives excellent customer service.
Easily adapts and prioritizes duties.

Responsibilities

Provides a variety of administrative, secretarial, and support activities for court administration.
Independently carries out administrative assignments.
Processes and distributes documents in regards to hearings.
Coordinates the scheduling of court hearings.
Answers department phones.
Purchases supplies and tracking and coding expenditures.
Monitors caseflow and compliance with docket currency standards.
Maintains electronic department files and records.
Maintains inventory.
Answers department phones, greets visitors, screens telephone calls and correspondence, provides information, and explains policies and procedures, or refers as appropriate.
Opens and sorts office mail.
Responds to requests for information at the request of the department or refers materials to the appropriate party.
Arranges for the scheduling of formal and informal proceedings with prosecutors, attorneys, judges/referees and ensuring all other parties are notified and all court documents are in order.
Serves as a backup to calendar control clerks.
Monitors caseflow and compliance with docket currency standards and prepares, collects, analyzes, and organizes data related to case filings and dispositions.
Purchases office supplies.
Tracks department expenditures and budget levels.
Learns to code invoices into appropriate expenditure categories.
Develops and maintains a variety of electronic files and records including surveys, questionnaires, forms, reports, worksheets, spreadsheets, and databases.
Prepare various statistical summary reports.
Arranges conference calls, coordinates and sets-up video conferences, prepares correspondence and meeting minutes, makes travel arrangements, prepares travel expense vouchers, notarizes documents, maintains and coordinates staff calendars, and learns to perform elementary legal research.
Tracks and maintains all inventory including supplies, equipment, and technology for the unit.
Coordinates items to transfer to surplus.
Troubleshoots or acquires assistance when equipment or technology fails.
Performs special projects and administrative functions as assigned.
Performs other duties of a comparable level or type.